Please read this privacy notice (“Privacy Notice”) carefully as it describes our collection, use, disclosure, retention, and protection of your personal information. This Privacy Notice applies to any website, application, or service which references this Privacy Notice. Where you provide us with or we collect your personal information in any of the ways described in section “HOW WE COLLECT INFORMATION “ below, you agree that we may collect, store, and use it : (a) in order to perform our contractual obligations to you ; (b) based on our legitimate interests for processing (i.e., for internal administrative purposes, data analytics, and benchmarking [see section HOW WE USE YOUR INFORMATION” below for more information], direct marketing, maintaining automated backup systems or for the detection or prevention of crime) ; or (c) based on your consent, which you may withdraw at any time, as described in this Privacy Notice. This Privacy Notice may be relevant to you even if you are not a customer of ours, and have never used a website, application or service of ours. We may have your personal information because we have received it from a user of a website, application or service of ours.
WHO WE ARE
This Privacy Notice applies to all products, applications and services offered by Professional Accounting Solutions Inc (a company incorporated in the State of Florida) but excludes any products applications or services that have separate privacy notices which do not incorporate this Privacy Notice.
HOW WE COLLECT INFORMATION
To the extent permissible under applicable law, we collect information about you and any other party whose details you provide to us when you:.
- register to use our websites, applications, or services (including free trials); this may include your name (including business name), address, email address, and telephone number. We may also ask you to provide additional information about your business and your preferences;
- place an order using our websites, applications, or services ; this may include your name (including business name), address, contact (including telephone number and email address), and payment details;
- use our applications, which may include the collection of metadata;
- complete online forms (including call back requests), take part in surveys, post on our message boards, post any blogs, enter any competitions or prize draws, download information such as white papers or other publications, or participate in any other interactive areas that appear on our website or within our application or service;
- interact with us using social media;
- provide your contact details to us when registering to use or accessing any websites, applications, or services we make available or when you update those details; and
- contact us offline, for example by telephone, fax, SMS, email, or mail.
We will also collect your information where you only partially complete and/or abandon any information inputted into our website and/or other online forms and may use this information to contact you to remind you to complete any outstanding information and/or for marketing purposes.
We also collect information from your devices (including mobile devices) and applications you or your users use to access and use any of our websites, applications, or services (for example, we may collect the device identification number and type, location information, and connection information such as statistics on your page views, traffic to and from the sites, referral URL, ad data, your IP address, your browsing history, and your web log information). We may do this using cookies or similar technologies (as described in the section “COOKIES, ANALYTICS, AND TRAFFIC DATA” below). We may enhance personal information we collect from you with information we obtain from third parties that are entitled to share that information, for example, information from credit agencies, search information providers, or public sources (e.g., for customer due diligence purposes), but in each case as permitted by applicable laws.
PROVIDING US WITH INFORMATION ABOUT OTHERS
If you provide us with personal information about someone else, you are responsible for ensuring that you comply with any obligation and consent obligations under applicable data protection laws in relation to such disclosure. Insofar as required by applicable data protection laws, you must ensure that you have provided the required notices and have obtained the individual’s explicit consent or otherwise have a legal basis to provide us with the information and that you explain to them how we collect, use, disclose, and retain their personal information or direct them to read our Privacy Notice.
HOW WE USE YOUR INFORMATION
To the extent permissible under applicable law, we use your information to:
- provide any information and services that you have requested or any applications or services that you have ordered;
- compare information for accuracy and to verify it with third parties;
- provide, maintain, protect, and improve any applications, products, services, and information that you have requested from us;
- manage and administer your use of applications, products, and services you have asked us to provide;
- manage our relationship with you (for example, customer services and support activities);
- monitor, measure, improve, and protect our content, website, applications, and services and provide an enhanced, personal user experience for you;
- undertake internal testing of our website, applications, systems, and services to test and improve their security, provision, and performance, in which case, we would pseudonymize any information used for such purposes, and ensure it is only displayed at aggregated levels which will not be linked back to you or any living individual;
- provide you with any information that we are required to send you to comply with our regulatory or legal obligations;
- comply with any other of our regulatory or legal obligations;
- detect, prevent, investigate, or remediate crime, illegal, or prohibited activities or otherwise protect our legal rights (including liaison with regulators and law enforcement agencies for these purposes);
- contact you to see if you would like to take part in our customer research (for example, feedback on your use of our applications, products and services);
- to monitor, carry out statistical analysis and benchmarking, provided that in such circumstances it is on an aggregated basis which will not be linked back to you or any living individual except as permitted by law;
- deliver targeted advertising, marketing (which may include in-product messaging) or information to you which may be useful to you, based on your use of our applications and services;
- deliver joint content and services with third parties with whom you have a separate relationship (for example, social media providers); and
- provide you with location- based services (for example, advertising and other personalized content), where we collect geolocation data.
To the extent permitted by applicable law, we retain information about you after the closure of your Professional Accounting Solutions, Inc. account, if your application for a Professional Accounting Solutions, Inc. account is declined or if you decide not to proceed. This information will be held and used for as long as permitted for legal, regulatory, fraud prevention and legitimate business purposes.
Our website, applications (including mobile applications) and services may contain technology that enables us to:
- check specific information from your device or systems directly relevant to your use of the websites, applications or services against our records to make sure the websites, applications or services are being used in accordance with our end-user agreements and to troubleshoot any problems;
- obtain information relating to any technical errors or other issues with our website, applications and services;
- comply with our legal or regulatory obligations;
- collect information about how you and users use the functions of the features of our website, applications and services; and
- gather statistical information about the operating system and environment from which you access our applications or services.
You can manage your privacy settings within your browser or our applications and services (where applicable).
In addition to the purposes described in this section “HOW WE USE YOUR INFORMATION”, we may also use information we gather to deliver targeted advertising, marketing (including in-product messaging) or information to you which may be useful, based on your use of the website, applications or services or any other information we have about you (depending on the websites, applications or services, you may able to configure these features to suit your preferences). Section “MARKETING” of this Privacy Notice provides further details on how we will do this. We may monitor and record our communications with you, including e-mails and phone conversations. Information which we collect may then be used for training purposes, quality assurance, to record details about our website, applications and services you order from us or ask us about, and in order to meet our legal and regulatory obligations generally.
We may obtain information through mobile applications that you or your users install on their mobile devices to access and use our website, applications or services or which you or your users use to provide other services related to that mobile application (for example, to sync information from our application or service with such mobile application). These mobile applications may be our own mobile applications or those belonging to third parties. Where the mobile application belongs to a third party, you must read that third party’s own privacy notice as it will apply to your use of that third party mobile application. We are not responsible for such third party mobile applications and their use of your personal information.
Mobile applications may provide us with information related to a user’s use of that mobile application and use of our applications and services accessed using that mobile application. We may use such information to provide and improve the mobile application or our own application or services. For example, activity undertaken within a mobile application may be logged.
You can configure our mobile application’s privacy settings on your device but this may affect the performance of that mobile application and the way it interacts with our applications and services.
DATA ANALYTICS AND BENCHMARKING
We may use information generated and stored during your use of our services for our legitimate business interests to enable us to give you the best service and/or solutions and the best experience. These purposes include to:
- deliver advertising, marketing (including in-product messaging) or information to you which may be useful to you, based on your use of services; carry out research and development to improve our services, products and applications;
- carry out research and development to improve our services, products and applications; provide you with location based services (for example location relevant content) where we collect geo-location data to provide a relevant experience.
- develop and provide new and existing functionality and services (including statistical analysis, benchmarking insights, receipt recognition and cashflow forecasting services); and
- provide you with location based services (for example location relevant content) where we collect geo-location data to provide a relevant experience; and the right to object to processing based on our legitimate interests, and if you wish to do so, please contact us at [email protected].
SHARING YOUR INFORMATION
We may share your information with:
- any company within the Professional Accounting Solutions, Inc, for the purposes set out in this Privacy Notice, (e.g. global information and customer relationship management; software and service compatibility and improvements; and to provide you with any information, applications, products or services that you have requested);software and service compatibility and improvements; and to provide you with any information, applications, products or services that you have requested);
- our service providers and agents (including their sub-contractors) or third parties which process information on our behalf (e.g. internet service and platform providers, payment processing providers and those organizations we engage to help us send communications to you) so that they may help us to provide you with the applications, products, services and information you have requested or which we believe is of interest to you; partners, including system implementers, resellers, value-added resellers, independent software vendors and developers that may help us to provide you with the applications, products, services and information you have requested or which we believe is of interest to you;
- partners, including system implementers, resellers, value-added resellers, independent software vendors and developers that may help us to provide you with the applications, products, services and information you have requested or which we believe is of interest to you; third parties where you have a relationship with that third party and you have consented to us sending information (for example social media sites or other third party application providers);
- third parties used to facilitate payment transactions, for example clearing houses, clearing systems, financial institutions and transaction beneficiaries; third parties used to facilitate payment transactions, for example clearing houses, clearing systems, financial institutions and transaction beneficiaries; regulators to meet Professional Accounting Solutions, Inc’s legal and regulatory obligations;
- third parties where you have a relationship with that third party and you have consented to us sending information (for example social media sites or other third party application providers);any third party in the context of actual or threatened legal proceedings, provided we can do so lawfully (for example in response to a court order);
- third parties for marketing purposes (e.g. our partners and other third parties with whom we work and whose products or services we think will interest you in the operation of your business activities. For example, financial services organizations (such as banks, insurers, finance providers), payment solutions providers, software and services providers that provide business solutions);our own and Professional Accounting Solutions, Inc professional advisors and auditors for the purpose of seeking professional advice or to meet our audit responsibilities;
- credit reference and fraud prevention agencies; another organization to whom we may transfer our agreement with you; and
- Government bodies, regulators and any other third party necessary to meet Professional Accounting Solutions, Inc’s legal and regulatory obligations; We may share non-personally identifiable information about the use of our website, applications, products or services publicly or with third parties but this will not include information that can be used to identify you.
- law enforcement agencies so that they may detect or prevent crime or prosecute offenders;
- any third party in the context of actual or threatened legal proceedings, provided we can do so lawfully (for example in response to a court order);
- any third party in order to meet our legal and regulatory obligations, including statutory or regulatory reporting or the detection or prevention of unlawful acts;
- another organization if we sell or buy (or negotiate to sell or buy) any business or assets;
- another organization to whom we may transfer our agreement with you; and
- Government departments where reporting is mandatory under applicable law.
We may share non-personally identifiable information about the use of our website, applications, products or services publicly or with third parties but this will not include information that can be used to identify you.
From time to time, we may use your information to contact you with details about our applications, products and services which we feel may be of interest to you. We may also share your information with our group companies and carefully selected third parties so that they (or we) may contact you with information about their products or services which we feel may be of interest to you. We or they may wish to contact you for this purpose by telephone, post, SMS or email. You have the right at any time to stop us from contacting you for marketing purposes. You may also request at any time that we do not share your information with third parties referred to in this paragraph. If you wish to exercise these rights you can do so by selecting your contact preferences at the point where you provide us with your information on our websites, applications or services, using any preference centers we give you access to or by sending us an email to info@ pasfirm. You can also unsubscribe from any email marketing using the links provided in the emails we send to you.
THIRD PARTY PLATFORM ADVERTISING
Where you respond to communications we post on third-party platforms (such as LinkedIn, Instagram, Google and Twitter), we may also share your information with those third parties in order to serve targeted advertising/content to you via the relevant third party platform based on your profile/interests. Your information is used by the third-party platform provider to identify your account and serve advertisements to you. You can control what advertisements you receive via the privacy settings on the relevant provider’s platform and you should consult the third party’s help/support center for more information.
CHANGES TO THIS PRIVACY NOTICE
We may change this Privacy Notice from time to time. However we will not reduce your rights under this Privacy Notice. We will always update this Privacy Notice on our website, so please try to read it when you visit the website (the ‘last updated’ reference tells you when we last updated this Privacy Notice).
SECURITY AND STORAGE OF INFORMATION
We will keep your information secure by taking appropriate technical and organizational measures against its unauthorized or unlawful processing and against its accidental loss, destruction or damage. We will do our best to protect your personal information but we cannot guarantee the security of your information which is transmitted to our website, applications or services or to other website, applications and services via an internet or similar connection. If we have given you (or you have chosen) a password to access certain areas of our websites, applications or services please keep this password safe – we will not share this password with anyone.
If you believe your account has been compromised, please contact us at info@ pasfirm.
OTHER SITES AND SOCIAL MEDIA
If you follow a link from our website, application or service to another site or service, this Privacy Notice will no longer apply. We are not responsible for the information handling practices of third party sites or services and we encourage you to read the privacy notices appearing on those sites or services. Our websites, applications or services may enable you to share information with social media sites, or use social media sites to create your account or to connect your social media account. Those social media sites may automatically provide us with access to certain personal information retained by them about you (for example any content you have viewed). You should be able to manage your privacy settings from within your own third party social media account(s) to manage what personal information you enable us to access from that account.
COOKIES, ANALYTICS, AND TRAFFIC DATA
Our cookies may be session cookies (temporary cookies that identify and track users within our websites, applications or services which are deleted when you close your browser or leave your session in the application or service) or persistent cookies (cookies which enable our websites, applications or services to “remember” who you are and to remember your preferences within our websites, applications or services and which will stay on your computer or device after you close your browser or leave your session in the application or service).
We use the following different types of cookies:
STRICTLY NECESSARY COOKIES
These are cookies which are needed for our websites, applications or services to function properly, for example, these cookies allow you to access secure areas of our website or to remember what you have put into your shopping basket.
PERFORMANCE COOKIES AND ANALYTICS TECHNOLOGIES
These cookies collect information about how visitors and users use our websites, applications and services, for instance which functionality visitors use most often, and if they get error messages from areas of the websites, applications or services. These cookies don’t collect information that identifies a visitor or user. All information these cookies collect is aggregated and therefore anonymous. We only use these cookies to improve how our website, applications and services work.
These cookies allow our websites, applications and services to remember choices you make (such as your user name, language or the region you are in) and provide enhanced, more personal features. These cookies can also be used to remember changes you have made to text size, fonts and other parts of web pages that you can customize. They may also be used to provide services you have asked for. The information these cookies collect may be anonymized and they cannot track your browsing activity on other websites.
TARGETING OR ADVERTISING COOKIES
These cookies are used to deliver adverts more relevant to you and your interests. They are also used to limit the number of times you see an advertisement as well as help measure the effectiveness of the advertising campaign. They are usually placed by advertising networks with the website operators’ permission. They remember that you have visited a website and this information is shared with other organizations such as advertisers. Quite often targeting or advertising cookies will be linked to site functionality provided by the other organization.
WEB BEACONS AND PARAMETER TRACKING
IP ADDRESS AND TRAFFIC DATA
We keep a record of traffic data which is logged automatically by our servers, such as your Internet Protocol (IP) address, device information, the website that you visited before ours, and the website you visit after leaving our site. This may include using certain masked (unidentifiable) data to track where users switch between different devices when accessing the website. We also collect some site, application, and service statistics such as access rates, page hits, and page views. We are not able to identify any individual from traffic data or site statistics.
Find out more about the individual cookies and analytics technologies that we use.
To opt out of being tracked by Google Analytics across all websites visit: https://tools.google.com/dlpage/gaoptout.
Zoho.com: Zoho.com uses the Zoho.com platform. You can view Zoho.com’s privacy statements here which contain details of any cookies and analytics that are used within its platform and services: https://www.zoho.com/privacy.html. No service user data is maintained on the Zoho web or application servers. Instead, after the user authenticates, the application generates a “cookie” for that user for only that session, with the following information: a version number that identifies the format of the cookie, a number that acts as the session ID and a routing hint.
HOW TO DISABLE COOKIES
You may be able to configure your browser or our website, application or service to restrict cookies or block all cookies if you wish, however if you disable cookies you may find this affects your ability to use certain parts of our website, applications or services. For more information about cookies and instructions on how to adjust your browser settings to accept, delete or reject cookies, see the www.allaboutcookies.org website.
If you have any queries about how we treat your information, the contents of this Privacy Notice, your rights under local law, how to update your records or how to obtain a copy of the information that we hold about you, please write to us at info@ pasfirm.